Whistleblower Protection Policy

Approved June 12, 2009
This policy is mandated by AFP IHQ.


AFP Chicago prides itself on its adherence to federal, state and local laws and/or regulations, including business ethics policies. As such, even though AFP Chicago does not have employees and contracts with an association management company for all staff support, the chapter has voluntarily adopted a whistleblower protection policy.

The purpose of this policy is to provide all AFP Chicago board members, committee members and the management company AFP Chicago staff (“AFP Chicago Persons”) with guidelines for the reporting of unethical or illegal behavior in connection with AFP Chicago activities. AFP Chicago’s association management company shall provide this whistleblower policy to all AFP Chicago Persons at least once a year.

Pursuant to this policy, any AFP Chicago Person who has a concern regarding the propriety or legality of any action contemplated to be taken or that has been taken by AFP Chicago or any AFP Chicago Person, including any financial wrongdoing, or believes that an action needs to be taken for AFP Chicago to be in compliance with the law or appropriate ethical standards, should immediately report the violation to the AFP Chicago Executive Director to allow the organization to investigate and, if applicable, correct the situation or condition.

If the Executive Director is involved or is believed to be involved in the matter being reported, AFP Chicago Persons may, in the alternative, make a report to AFP Chicago’s President and/or legal counsel. AFP Chicago and/or the association management company, as may be most appropriate in the circumstances, will conduct an investigation and take appropriate action within a reasonable period of time.

If the AFP Chicago President or a member of the board of directors is involved or is believed to be involved in the matter being reported, AFP Chicago Persons should immediately make a report to the AFP Chicago Executive Director and/or legal counsel. AFP Chicago will conduct an investigation and take appropriate action within a reasonable period of time.

Every effort will be made to investigate a report by an AFP Chicago Person as discreetly and confidentially as possible. However, because of the need to investigate the report, correct a problem, or prevent future problems, AFP Chicago cannot promise complete confidentiality.

“Financial wrongdoing” may include, but is not limited to:

  • questionable accounting practices;
  • fraud or deliberate error in financial statements or recordkeeping;
  • deficiencies of internal accounting controls;
  • misrepresentations to chapter or management company officers or the management company accounting department (including deviation from full reporting of financial conditions).

No AFP Chicago Person will be discharged, threatened, or discriminated against in any manner for reporting in good faith what that person believes to be unethical conduct, a violation of the law and/or financial wrongdoing to the association management company and/or its legal counsel, or to AFP Chicago and/or its legal counsel, or to a federal, state, or local agency, or assisting in an investigation concerning possible unethical conduct, a violation of the law and/or financial wrongdoing.

AFP Chicago Persons are reminded of the importance of keeping financial matters confidential. Questions concerning the confidentiality or appropriateness of disclosure of particular information should be forwarded to the Executive Director.